Documentation Index
Fetch the complete documentation index at: https://docs.caplena.com/llms.txt
Use this file to discover all available pages before exploring further.
Enable anonymization to automatically remove personally identifiable information (PII) from your text before analysis, keeping you compliant with GDPR and other privacy regulations.
Anonymization cannot be undone. Only the anonymized version is stored in Caplena. The original data is automatically and permanently deleted from Caplena’s servers within 7 days of upload.
Enabling Anonymization
Anonymization is configured when creating a new project:
- Click New Project and proceed through the upload flow
- At the Anonymization step, toggle it on
- Select which PII types to anonymize (see below)
- Click Continue to proceed with your import
Choosing What to Anonymize
Once enabled, a settings panel lets you select the PII types to mask:
For more granular control, click Advanced Settings to include additional PII types (ZIP code, religion, gender, and more), add custom sensitive data fields, or tailor anonymization to industry-specific compliance requirements.
Allow-list & Block-list
Fine-tune anonymization behavior with two optional lists:
Allow-list — Terms that should never be anonymized, even if they look like names (e.g. Smith, John Doe).
Block-list — Terms that should always be anonymized, even if they aren’t names (e.g. is, very curious).
To add terms, click “Add term” or paste a list directly from Excel. Matching is case-insensitive and whole-word only — partial matches are ignored.
| Input | Output | Notes |
|---|
| Hello Mr Smith | Hello Mr Smith | Exact match; preserved due to allow-list |
| Hello Mr smith | Hello Mr smith | Case-insensitive match; preserved |
| Hello Mr Smithson | Hello Mr [NAME_FAMILY_1] | Not an exact match; anonymized |
| I am John Doe | I am John Doe | Exact match; preserved |
| Doe | [NAME_1] | Not a full match; anonymized |
is and very curious configured as blocked terms:
| Input | Output | Notes |
|---|
| This is the Smith family | This [CUSTOM_1] the Smith family | ”is” is in the block-list; anonymized |
| I am very curious | I am [CUSTOM_1] | Exact phrase match; anonymized |
| Just curious | Just curious | Not a full match; not anonymized |
Address vs. Location
Caplena distinguishes between two related but different PII types:
| Type | What it captures | Example |
|---|
| Address | Structured location formats — street, number, ZIP, city | 25 Oxford Street, London W1D 2LF |
| Location | General geographic mentions or landmarks | Central Park, Northern California |
“I visited Lake Victoria.” → with Location enabled → “I visited [location].”
“I live at 12 Abbey Road, 23783 London.” → with Address enabled → “I live at [address].”
How Address, Street, City, and ZIP interact:
| Option | Example (Original Text) | Output |
|---|
| Address only | ”Anna Smith, 742 Evergreen Terrace, Springfield, IL 62704, anna@example.com" | "Anna Smith, [LOCATION_ADDRESS_1], anna@example.com” |
| ZIP/Postcode only | ”742 Evergreen Terrace, IL 62704" | "742 Evergreen Terrace, [postal code]“ |
| City only | ”I moved to London last year." | "I moved to [city] last year.” |
| Street only | ”She lives at Oxford Street." | "She lives at [street].” |
If you anonymize too much or something goes wrong, you’ll need to re-upload the data in a new project. Reach out to support — we’re happy to help and will reimburse credits if needed.
Anonymization & Translation
Anonymization runs before translation. Anonymized source text will also produce anonymized translations — the two features work seamlessly together.
Not all languages are currently supported for anonymization. Texts in unsupported languages may be only partially anonymized.
| Language | ISO Code |
|---|
| Afrikaans | af |
| Arabic | ar |
| Bambara | bm |
| Belarusian | be |
| Bengali | bn |
| Bulgarian | bg |
| Burmese | my |
| Cantonese (Traditional) | zh-TW |
| Catalan | ca |
| Croatian | hr |
| Czech | cs |
| Danish | da |
| Dutch | nl |
| English | en |
| Estonian | et |
| Finnish | fi |
| French | fr |
| Georgian | ka |
| German | de |
| Greek | el |
| Hebrew | he |
| Hindi | hi |
| Hungarian | hu |
| Icelandic | is |
| Indonesian | id |
| Italian | it |
| Japanese | ja |
| Khmer | km |
| Korean | ko |
| Latvian | lv |
| Lithuanian | lt |
| Luxembourgish | lb |
| Malay | ms |
| Mandarin (Simplified) | zh-CN |
| Moldovan | ro |
| Norwegian (Bokmål) | nb |
| Persian (Farsi) | fa |
| Polish | pl |
| Portuguese | pt |
| Punjabi | pa |
| Romanian | ro |
| Russian | ru |
| Slovak | sk |
| Slovenian | sl |
| Spanish | es |
| Swahili | sw |
| Swedish | sv |
| Tagalog | tl |
| Tamil | ta |
| Thai | th |
| Turkish | tr |
| Ukrainian | uk |
| Vietnamese | vi |
